Privacy Statement

Effective Date: 1 January 2025

1. Data We Collect

We may collect the following types of personal data:

Business Contact Information: Name, email address, phone number, company name, job title, and mailing address.
Account Information: Username, password, and preferences when you register or log in to the website.
Usage Data: Information about how you use our website, including IP address, browser type, device type, and access times.
Communication Data: Messages and inquiries you send to us.

2. How We Use Your Data

We process your personal data for the following purposes:

Providing Services: To create and manage accounts, provide access to research data, and fulfill our contractual obligations.
Improving the Website: To monitor usage and enhance the functionality and security of our website.
Communications: To respond to your inquiries, send updates, and share relevant information about our services.
Compliance: To comply with legal obligations, including record-keeping and responding to regulatory inquiries.

3. Anonymization and GDPR Compliance

We ensure that all personal data collected is processed in compliance with the General Data Protection Regulation (GDPR). Whenever feasible, information is anonymized to protect your identity. Anonymized data cannot be traced back to any individual, ensuring privacy and security while allowing us to improve our services.

4. Legal Bases for Processing (GDPR)

Under GDPR, we process your personal data based on the following legal grounds:

Contractual Necessity: When processing is necessary to fulfill a contract or provide the services you requested.
Legitimate Interests: To enhance our services, ensure website security, and communicate with you in a business context.
Legal Obligation: To comply with applicable laws and regulations.
Consent: Where required, we obtain your explicit consent (e.g., for optional email communications).

5. Sharing Your Data

We do not sell or rent personal data. We may share your data in the following circumstances:

Service Providers: With trusted third-party vendors who assist in hosting, data analysis, and communication services.
Legal Compliance: To comply with applicable laws, regulations, or legal processes.
Corporate Transactions: In the event of a merger, acquisition, or sale of assets, personal data may be transferred.

6. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Statement, including compliance with legal and regulatory requirements.

7. Your Rights (GDPR)

If you are located in the European Economic Area (EEA) or where GDPR applies, you have the following rights regarding your personal data:

Access: Request access to your personal data.
Rectification: Request corrections to inaccurate or incomplete data.
Erasure: Request deletion of your data where legally permissible.
Restriction: Request restriction of data processing.
Portability: Request your data in a structured, machine-readable format.
Objection: Object to processing based on legitimate interests or direct marketing.
Withdraw Consent: Where consent is the legal basis for processing, you may withdraw it at any time.

8. International Data Transfers

If we transfer personal data outside the EEA, we ensure appropriate safeguards, such as Standard Contractual Clauses or adequacy decisions by the European Commission, to protect your data.

9. Data Security

We implement robust technical and organisational measures to safeguard personal data from unauthorised access, loss, or misuse. However, no system is completely secure, and we cannot guarantee absolute security.

10. Updates to This Privacy Statement

We may update this Privacy Statement from time to time to reflect changes in legal requirements or our practices. Significant updates will be communicated on our website, and the effective date will be updated accordingly.

11. Contact Information

If you have any questions or concerns about this Privacy Statement or your personal data, please contact us:

Paxsmart, Inc.
Email: info@paxsmart.com